#ARCHIVE OLD EMAILS IN OUTLOOK FOR MAC ARCHIVE#
If you don't get that prompt, you're email should automatically have gone to the Archive folder. Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. The menu bar offers lots of options for organizing. You can also select an email and go to Message > Archive from the menu bar. Alternatively, control-click an email and select Archive from the pop-up menu.
You'll have to repeat this process to create an archive folder for each of your email accounts. If your Mac has a Touch Bar above the keyboard, you can also tap the Archive icon that appears on the Touch Bar when you select an email. A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. the ability to flag messages with a low, normal or high priority and to use these priorities in mailbox rules and smart mailboxes. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. If you access your mail via an Outlook Web App, any emails archived on.
#ARCHIVE OLD EMAILS IN OUTLOOK FOR MAC FOR MAC#
If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. In older versions of Outlook, you can select File>Archive and change the date.
In the Change Account dialog box, drag the Mail to keep offline slider to the desired number of months or to All to synchronize all email messages.
On the E-mail tab, double-click your Microsoft Exchange account. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. On the File tab, click Account Settings, and then click Account Settings. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Manually archive email messages, contacts, and other items to an Outlook for Mac Data File (.olm) to easily reduce your inbox size. Outlook 2016 for Mac includes a new feature called one-click archiving. Outlook for Microsoft 365 for Mac Outlook 2021 for Mac Outlook 2019 for Mac Outlook 2016 for Mac More.
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